Public Assistance Grants Processing

Grants Management
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​Obligation and Payment Processes

Grants Processing Unit receives supplement packages from FEMA, called obligations. From there, Grants Processing Unit has 30 days from the obligation date to process the supplements, and mail a copy of the Notification of Obligation and Payment Letters to the Applicant. This correspondence will include a copy of the Project Worksheet, which indicates the scope and dollar amount approved for the specific project.


The Applicant then has 60 days from the date of the Notification of Obligation and Payment Letter to submit an appeal to Cal OES stating they do not agree with FEMA's determination. Please contact your Area Coordinator to learn more about the appeal process.

 

Obligation and Payment Processes for Disasters 1498 and Forward

Here are some basic parameters for our payment process:

  • All administrative allowances are advanced upon processing or the obligation/approval of Project Worksheet (PW) or state Damage Survey Report (DSR).
  • All projects indicating 100% complete on the PW or DSR, will receive all federal and state funds.
  • All federal small projects will receive all federal funds and 90% of the state funds.
  • All other projects (federal or state) will receive funding based on reimbursement request by completing a Large Project Reimbursement Request form.
  • State agencies do not receive state funding at this time with exceptions of DR-1498.
  • Private nonprofit organizations do not receive state funding at this time.

Once a Large Project Reimbursement Request has been received by Cal OES, it will be processed on a first in/first out basis. NO PAYMENT WILL BE PROCESSED WITHOUT THE REQUIRED DOCUMENTS BEING ON FILE WITH Cal OES.

Required Documents:

  • Federal disasters - Cal OES 130 (Resolution) and Cal OES 89 (Grant Assurances)
  • State disasters - Cal OES 130 (Resolution) and CDAA Form 126 (Project Application and Assurances)

 

Obligation and Payment Processes for Fire Management Assistance Grant (FMAG)

All FMAG’s are paid as 100% complete. Applicants will not have to submit Reimbursement Requests due to the 100% complete FMAG condition. There is no Small Project or Large Project determination with FMAG. Provided the Applicant has their required documents submitted to Cal OES, all funds will be released.

The FMAG grant program has several disasters that are considered "Cost Share", meaning both federal and state funds will be obligated. An FMAG with Cost Share will pay 75% of the obligation with federal funds and 25% of the obligation with state funds. A non Cost Share FMAG will pay 75% of the Obligation with federal funds.  NO PAYMENT WILL BE PROCESSED WITHOUT THE REQUIRED DOCUMENTS BEING ON FILE WITH Cal OES.

Required Documents:

  • Federal disasters - Cal OES 130 (Resolution) and Cal OES 89 (Grant Assurances)

Documents

 

 

CDAA.4ahttp://www.caloes.ca.gov/GrantsManagementSite/Documents/CDAA.4a.pdfCDAA.4aPublic Assistance Forms3/7/2017 5:03:50 PM
Cal OES 130http://www.caloes.ca.gov/GrantsManagementSite/Documents/Cal OES 130.docxCal OES 130Public Assistance Forms4/9/2015 4:35:16 PM
Cal OES 130SAhttp://www.caloes.ca.gov/GrantsManagementSite/Documents/Cal OES 130SA.pdfCal OES 130SAPublic Assistance Forms4/6/2017 3:57:12 PM
Cal OES 132http://www.caloes.ca.gov/GrantsManagementSite/Documents/Cal OES 132.pdfCal OES 132Public Assistance Forms4/6/2017 3:59:44 PM
Cal OES 89http://www.caloes.ca.gov/GrantsManagementSite/Documents/Cal OES 89.pdfCal OES 89Public Assistance Forms3/23/2017 4:55:27 PM
Std. 204http://www.caloes.ca.gov/GrantsManagementSite/Documents/Std. 204.pdfStd. 204Public Assistance Forms4/9/2015 3:24:50 PM

 

 

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